Outlook 2016 still does have the classic attach file button with insert as text, you just need to do a little work to get it.
Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac Updated: March 2018 This article explains how to do some of the more popular formatting tasks, such as changing the font, embedding a link, showing or hiding paragraph marks, and pasting text and images into your email message. Change the font The default font is Calibri (Body) 11, but you can change this.
Highlight the text where you want to change the font. Select the font and font size from the drop-down lists. Add some color by selecting the Font Color button and choosing a color.
For information on changing font sizes, see. Embed a link Hyperlinked text is underlined and displayed in a blue font, but you can edit the font, size, color, and style. Highlight the word or words that you want to turn into a link. Click Link. Enter the URL that you want to use, and then click OK. The text you selected earlier becomes a hyperlink that the recipient selects to go directly to the web page. To edit the URL, right-click or Ctrl+click the hyperlinked text, and select Hyperlink Edit Hyperlink.
To edit the format of the hyperlink, select the hyperlinked text and click any of these buttons to apply formatting. Paste text and images into your message.
Select and copy the content you want to add to your message. Go to your email message, and select Edit Paste.
At the bottom of the pasted text you'll see a paste control icon. Click it to reveal your paste options. Keep Source Formatting keeps all of the original formatting and images. Match Destination Formatting changes the font to match what you're using in your message. Images are unchanged.
Tip: If the font size increases when you paste text into your message, use this paste option to solve the problem. Keep Text Only removes all of the formatting and images and leave only the text. Select the desired choice.
Add a list You select your bullet or number format by using the list buttons on the ribbon. You can also promote or demote sections of the list with the indent buttons to create a nested list. Place your cursor where you want a bulleted list. On the Message tab, click the arrow next to Bullets or Numbering.
Choose a bullet or number style and start typing. Here's an example of the bullet styles available. Press Enter every time you want a new bullet, or press Enter twice to end the bulleted list.
Tip: When you start a paragraph with an asterisk and a space (. ) or with number 1 and a period ( 1.), Outlook displays the AutoCorrect Options button and begins building a bulleted or numbered list. If you don't want a bulleted or numbered list, click the AutoCorrect Options button, and then click Stop Automatically Creating Bulleted Lists or Stop Automatically Creating Numbered Lists. Insert a table You can insert a table by specifying the number of rows and columns.
You can also insert larger tables or tables with custom width behaviors. Here's the most basic way to insert a table:.
Place your cursor where you want the table. On the Message tab, click Table and select the number of rows and columns for your table.
Click and the table appears in the message. For larger tables or for more control over the columns, use the Insert Table command instead:. On the Message tab, click Table, and then click Insert Table. Under Table Size, select the number of columns and rows. In AutoFit Behavior, you have three options for setting how wide your columns are:.
Initial column width: You can let Outlook automatically set the column width with Auto, or you can set a specific width for all of your columns. AutoFit to contents: This will create very narrow columns that will expand as you add content. AutoFit to window: This automatically changes the width of the entire table to fit the size of your document.
If you want each table you create to look like the table you’re creating, check Set as default for new tables. When you click in the table, the Table Design and Layout tabs appear. On the Table Design tab, choose different colors, table styles, add or remove borders from the table. On the Layout tab, you can,. Copy formatting from one location and apply it to another You can quickly apply the same formatting, such as color, font style and size, and border style, to multiple pieces of text or graphics, from one location to another. Select the text or graphic that has the formatting that you want to copy.
On the Message tab, click Format Painter.
Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac In Outlook 2016 for Windows, and Outlook for Mac 2016 or 2019, email messages, contacts, calendar items, tasks, and notes can be exported to archive files. You can import these files (.pst in Outlook for Windows and.olm in Outlook for Mac) into Outlook for Mac. Once imported, the archived email messages, contacts, calendar items, and so on are available in the On My Computer section of the Outlook navigation panes (Mail, Calendar, People, Tasks, and Notes). NOTE: If On My Computer is not listed in the navigation panes, access the menu Outlook Preferences, select General, and clear the setting for Hide On My Computer folders. In addition to importing archive files, Outlook 2016 for Mac, Outlook 109 for Mac, it also supports importing identities from Outlook for Mac 2011.
Importing identities is used primarily when upgrading from Outlook 2011 to Outlook 2016 for Mac. A.pst file is the data file used by Outlook for Windows to archive your email messages, contacts, calendar items, tasks, and notes. You can import the.pst file in order to transfer messages from a Windows-based computer to Outlook 2016 for Mac or Outlook 2019 for Mac. Export your Outlook for Windows email messages, contacts, calendar items, tasks, and notes to a.pst file. Transfer the.pst file from your Windows computer to your Mac (see the for instructions). On the Tools tab, choose Import.
Select Outlook for Windows archive file (.pst) Continue. Locate the.pst file on your Mac, and then choose Import. When the import process is complete, choose Finish. The imported items appear in the navigation pane under On My Computer. A.olm file is the data file used by Outlook for Mac to archive your email messages, contacts, calendar items, tasks, and notes.
If you're moving from one Mac to another or upgrading from Outlook for Mac 2011 to Outlook 2016 for Mac or Outlook 2019 for Mac, you'll want to export your email messages, contacts, calendar items, tasks, and notes to a.olm file first. Note the location where you save the.olm file because you'll need it during the import process. Export your Outlook for Mac email messages, contacts, calendar items, tasks, and notes to a.olm file and note the location where you save that file.
If moving from one Mac to another, transfer the.olm file to the new one (see the for instructions). In Outlook 2016 for Mac or Outlook 2019 for Mac, on the Tools tab, choose Import.
In the Import box, select Outlook for Mac archive file (.olm) Continue. Locate the.olm file on your Mac, and then choose Import. Imported items appear on the navigation panes (Mail, Calendar, People, Tasks, Notes) under On My Computer. For example, contacts are in the navigation pane on the People tab, email messages are on the navigation pane on the Mail tab, calendar items are in the navigation pane on the Calendar tab, and so on. Important: An Outlook for Mac 2011 identity can only be imported into an empty Outlook 2016 for Mac profile. An empty profile is one where accounts or other data have yet to be added.
We suggest you create a new empty profile in Outlook 2016 for Mac using the Outlook Profile Manager (see ) and then proceed with the steps below. In Outlook 2016 for Mac or Outlook 2019 for Mac, on the Tools tab, choose Import. In the Import box, select Outlook 2011 data on this computer Continue. Choose the location of the identity for import. Import from here is the default location (/Users/username/Documents/Microsoft User Data/Office 2011 Identities).
Import from another location allows you to browse your Mac for the identity. Choose Continue. Imported items, including accounts, email messages, contacts, calendar items, tasks, notes, categories, rules, and signatures, appear in the same location as they did in Outlook for Mac 2011.